Port Of Seattle Commission Meeting

Discussion:

Item 8b: renewal of noise monitoring system: https://meetings.portseattle.org/portmeetings/attachments/2020/2020_09_08_RM_8b.pdf

To be held in virtually via Skype in accordance with the Governor’s ‘Stay at Home’ order and Proclamation 20-28. You may view the full meeting live at meetings.portseattle.org. To listen live, call in at +1 (425) 660-9954 and code796815952#

Item No.8bACTION ITEMDate of MeetingSeptember 8, 2020DATE:September 1, 2020TO:Stephen P. Metruck, Executive DirectorFROM:Krista Sadler, Director Technology DeliverySUBJECT:Aviation Flight Tracking, Noise Monitoringand Complaint ManagementSystem Maintenance Contract Authorization (Short Form)Amount of this change order:$1,600,000ACTION REQUESTEDRequest Commission authorization for the Executive Directorto execute a change order with L3 Harris for the Aviation Flight Tracking, Permanent and Portable Noise Monitoringand Complaint Management Systemin an amount not-to-exceed $1,600,000 for a term of up to fiveyears. This reduces cost for an increased length of the contract.SUMMARYAs a function of the Aviation Environment andSustainabilityDepartment, the Noise Programs Office operates a noise and operations monitoring system to ensure airline compliance with noise abatement procedures, investigate citizen inquiries, and provide information to the public, airline partners and the Federal Aviation Administration (FAA). Twenty-four permanent and two portable noise monitors located throughout the region record sound levels which are correlated with flight track data to provide information for the Annual Fly Quiet Awards program and assist with updating the Port’s website.This contract also includes maintaining a complaint receivingand filing system that is capable of correlating complaints with flight tracks.Annual maintenance and license fees for the current system, procured via a competitive procurement in 2014, are provided by L3 Harris. In exchange for a contract with a five-year term, L3 Harris has offered a discount of approximately 15% over a year-to-year payment alternative. No changes to the current level of service are included withthe new contract. The estimated amount of the contract includes a 9% contingency to accommodate expansion if needed.This request was removed from the Commission consent agenda at the August 11, 2020, meeting due to additional questions presented to the Commission through public comment. Those questions have been addressed by staff to the Commission separately from this memo. Staff from the Airport Noise Office will be available at the meeting to answer any questions.

The L3 Harris Aviation Flight Tracking, Permanent and Portable Noise Monitoringand Complaint Management System contract documents are available on the Port of Seattle website through the following public record requests.

https://portofseattle.nextrequest.com/requests/20-314

https://portofseattle.nextrequest.com/requests/20-294

https://portofseattle.nextrequest.com/requests/19-112

No funds are authorized as part of this request. Annual costs will be budgeted in the Information andCommunication Technology Operating Budget.